As part of your expense year end process, you need to complete the post year end checks after you've completed the year end rollover. To do so, continue reading.
Run number
Check that you've reset the run number for all the expense groups. For example, 210000 for the year 2021. To do so, follow the steps below in back office.
Click CorePay, then click Reference.
Click Reference D-L, then click Expense Group.
In the Group Code field, enter the expense group.
Check the Run Number field.
Mileage calendar
Check that you've set up the new kilometres year. For example, 01-Apr-2022 to 31-Mar-2023. To do so, follow the steps below.
Click CorePay, then click Reference.
Click Reference M-R, then click Mileage Calendar.
In the company code, enter the company code.
Check the kilometres year date set up.
Expense calendar
Check that you've set up the new expense year. For example, 01-Apr-2022 to 31-Mar-2023. To do so, follow the steps below.
Click CorePay, then click Reference.
Click Reference D-L, then click Expense Calendar.
In the Company Code, enter the company code.
Check the expense calendar dates are set up.
Company dates
Check that the expense year start date and the mileage year start date are correct. For example, 01-Jan 2022. To do so, follow the steps below.
Click CorePay, then click Reference.
Click Reference C-C, then click Company Code.
In the Company Code, enter the company code.
To execute the query, click the query
icon.
Check the Expense and Kilometres Year Start Date fields.
Rates
Before you do the first expense run, ensure that any newly required rates are in place. To do so, follow the steps in the table below.
Rates | Steps |
Subsistence |
|
Mileage or kilometers |
|
Civil service mileage |
|
Vat rates |
|
Prepare P11D and P11D(b)
Once you've completed the final expense run and year end rollover steps, you can process the P11D information.
📌 Note: If you're payrolling benefits, ensure you complete the payroll year end before processing your P11D.