The ERN provides non-payroll systems with the employment ID information Revenue holds on individual employees.
You need to retrieve and upload ERNs if:
You don't have PeopleXD Payroll or
You have PeopleXD Payroll held on a different database to PeopleXD Expense.
📌 Note: You don't need to retrieve ERN if your PeopleXD Payroll and Expense share the same database. PeopleXD will automatically use the Employment ID from PeopleXD payroll for ERR.
When you upload ERNs in PeopleXD Expense, this generates and uploads all employment IDs for new or existing employees within the company. To do this, follow each of the sections below in order.
Generate claimant ERN
To retrieve the latest ERNs, follow the steps below.
Click Expense, then click Reference.
Click Reference CC, then click Claimant Bulk ERN.
Under Load Claimant ERN Certificates, select Generate Claimant ERN.
From the Tax Register Number drop-down menu, select the relevant company.
Click Browse, then choose a location to save your file.
Click OK.
Retrieve ERNs from Revenue
After generating the ERN, retrieve the ERN file from Revenue. To do this, follow the steps below.
Log into ROS, then click Request ERN's by file upload.
Click Browse Files, then browse to the file you saved in the previous section.
Enter your password, then click Sign and Submit.
Upload Revenue response
After retrieving the ERN file from Revenue, upload the response file. To do this, follow the steps below.
Click Expense then click Reference.
Click Reference CC then click Claimant Bulk ERN.
Under Load Claimant ERN Certificates, select Upload Revenue Response.
Click Browse then select the Revenue response from your computer.
Click OK.
Maintain claimant ERN
To review the details of the latest ERNs you retrieved, follow the steps below.
Click Expense, then click Reference.
Click Reference CC, then click Claimant Bulk ERN.
Under Load Claimant ERN Certificates, select Maintain Claimant ERN.
Update ERN details
Once you retrieve ERNs from Revenue, you need to update the claimants' records with the latest information. To do this, follow the steps below.
Click Expense, then click Reference.
Click Reference CC, then click Claimant Bulk ERN.
Under Load Claimant ERN Certificates, select Update ERN Details.
From the Tax Register Number drop-down menu, select a company.
Click OK.
Cleardown records
If you run multiple ERN retrieval requests without completing the update employee ERN details process, to remove any duplicates, you can use the Cleardown Records option. To do this, follow the steps below.
Click Expense, then click Reference.
Click Reference CC, then click Claimant ERN.
From the Tax Register Number drop-down menu, select a company.
Click Cleardown Records, then click OK.
Once you've done this, you need to complete the steps under the Update ERN details section of this article.