To set up a reduced mileage, a scalable expense code will need to be created with a corresponding subsistence rate.
Set up expense code
Go to Back Office, then click CoreExpense.
Click Reference D-L, then Expense Code.
Create a new code with an expense type of Scaleable.
Under settings, check that the overwrite subsistence option is ticked.
📌 Note: How the code is set up (pay codes, settings) will vary depending on the organisation. Compare existing mileage expense codes already set up and the new code should use the same pay codes as the existing mileage code.
Set up subsistence rate
Go to Back Office, then click CoreExpense.
Click Reference S-Z, then Subsistence.
Create a new subsistence rate using the expense code you created. Input the rate to be used for reduced mileage.
This process can be repeated for any additional rates. For example, if you want different rates to be used based on engine CC, you will have to set up a new expense code and corresponding subsistence rate for each rate.